Privacy Policy

This privacy notice applies to the British and Foreign School Society (BFSS), a registered charity 314286.

Statement of Intent

When you supply any personal information to BFSS, we have legal obligations under the Data Protection Act 1998 and the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) In particular, we must:

  • collect the information fairly
  • let you know how we will use it
  • keep the information secure.

We are committed to protecting and respecting your privacy. Whenever you provide personal information we will treat your information in accordance with this privacy policy, and with legislation.

Information we may collect from you

As a member, or when you contact us, apply for a grant or interact with us in any other way, BFSS may sometimes receive personal information about you, such as your:

  • name
  • email address
  • postal address
  • telephone number.

How We Use Your Information

We use your information in a number of ways, such as:

  • Membership administration and communication about our activities and governance
  • Staff administration
  • processing a grant application
  • responding to correspondence you have sent to us
  • sending information about BFSS, our supporters and beneficiaries for marketing purposes.


Some of the Society’s communications are essential to fulfil our promises to you as a member, and to your role as a member. These include but are not restricted to:

  • Communications such as notices of our AGM, election procedures and election results
  • Communication of BFSS activities through our regular Newsletter.

For any other communications from us, if they occur, you are able to choose which types you receive and, where possible, how you receive them.  You can change your preferences at any time by contacting us:

  • by email to
  • by post to BFSS, 7-14 Great Dover Street, London, SE1 4YR


We will not contact you for marketing purposes unless you have given your express consent. If you have consented to receive marketing, you may opt out at any time by contacting us through this site.

Disclosure of your information

We will keep your personal information confidential, and will not supply it to any third party without your consent, unless we are obliged or permitted by law to do so.

We may sometimes use third parties to process your information on our behalf (for example, send out mailings, or analyse data). However, we require them to keep your information secure and not to use it for their own business purposes.


We will retain your personal information only for as long as is necessary and consistent with the law.

There is certain information that we are required by law to keep for set periods of time, for example, relating to staff records.

In all other circumstances if you have had no communication with the BFSS for at least two years we will ensure that all your personal information is deleted.

Third Party Websites

Our website may contain links to third party websites. This policy only applies to this site, so if you follow a link to a third party site, please make sure you read the privacy policy on that site. We do not accept any responsibility for third party sites.

Your rights

You have the right to ask us, in writing, for a copy of all the personal data held about you (a subject access request). A copy will be sent to you as soon as possible but this will be not later than 30 calendar days after we have received your request. You also have the right to request that your personal data is deleted. If you would like to access your personal data held by us, or request your data is deleted, please apply in writing to the BFSS address below.

If you believe there has been a data breach and you are unhappy with our response, you may make a complaint to:

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF

Keeping your data up to date

We will keep the personal information we hold about you up to date.  Please ensure you notify us of any changes by contacting us:

  • by email to
  • by post to BFSS, 7-14 Great Dover Street, London, SE1 4YR

Who we are

This website is owned and operated by BFSS of 7-14 Great Dover Street, London, SE1 4YR

The British & Foreign School Society is a charity registered in England & Wales with number 314286. Our registered offices are at 7-14 Great Dover Street, London, SE1 4YR.

Any changes we make to this privacy policy will be posted on this page, so please check back from time to time.

Last updated: July 2019